Federal and State law requires employers to report newly hired and re-hired employees in Kentucky to the Kentucky New Hire Reporting Center. Please use this site for information about reporting new hires including reporting online and other reporting options!
Register to report New Hires on the internet or to securely transfer files:
Login and report New Hires online or transfer files if you are already registered:
Enter a scheduled KY New Hire Web Conference.
Autumn Has Arrived! It is that time of the year again when leaves are falling and employers are hiring for the upcoming months. The Kentucky New Hire Reporting Center reminds all employers that seasonal and temporary workers are considered employees for new hire reporting purposes. All employees need to be reported to the Kentucky New Hire Reporting Center within 20 days of their hire date, whether they are full-time, part-time, or temporary.
Section 453A(a)(2) of the Social Security Act defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days. Temporary agencies are mandated to report their workers who sign a W-4 form and report to an assignment. Workers only need to be reported once, and they do not need to be reported each time they are placed with a new client. If the worker has a break in service from your agency and a new W-4 form is required, then a new hire report would be necessary.
We highly recommend reporting your new hires electronically, as there are multiple benefits of doing so. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers receive printable confirmation of all new hires reported during a session. For more information on how to report electronically, please refer to the Reporting Fundamentals page or call us at (800) 817-2262. Customer Service Representatives are available to answer questions, discuss reporting options, and provide a walk-through of the website and help with the registration process. Our goal is to make reporting your new hires as simple and quick as possible.