Federal and State law requires employers to report newly hired and re-hired employees in Kentucky to the Kentucky New Hire Reporting Center. Please use this site for information about reporting new hires including reporting online and other reporting options!
Register to report New Hires on the internet or to securely transfer files:
Login and report New Hires online or transfer files if you are already registered:
Enter a scheduled KY New Hire Web Conference.
Tis the season! The Kentucky New Hire Reporting center reminds all Kentucky employers that seasonal and temporary workers are considered employees for reporting purposes. All employees need to be reported to the Kentucky New Hire Reporting Center within 20 days of their hire date, whether they are full-time, part-time, or temporary.
A new employee is an individual who is eligible for federal income tax withholding from wages and provides a service to the employer. This includes employees who work less than a full day, are part-time employees, are seasonal employees, or employees who discontinue their employment prior to being reported to the Registry. Even employers having only household and/or domestic employees are required to report those employees.
Temporary agencies are mandated to report their workers who sign a W-4 form and report to an assignment. Workers only need to be reported once, and they do not need to be reported each time they are placed with a new client. If the worker has a break in service from your agency and a new W-4 form is required, then a new hire report would be necessary.
We highly recommend reporting your new hires electronically, as there are multiple benefits of doing so. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers receive printable confirmation of all new hires reported during a session. For more information on how to report electronically, please refer to the Reporting Fundamentals tab or call us at 800-817-2262. Staff members are available to answer questions, discuss reporting options, and provide a demonstration of the website.
Our goal is to make reporting your new hires as simple and quick as possible.